Productivity & Project Management · Expofp + Claude
Expofp MCP with Claude: Faster Booth Assignments and Exhibitor Updates
The short answer
Claude connects to Expofp through the Model Context Protocol, an open standard that lets Claude securely use other software. Once connected, Claude can display floor plans, assign booths, update exhibitor details and send event notifications from plain-language requests, within permissions the organiser controls.
What is Expofp?
Expofp is interactive floor plan software for expos, trade shows and conferences. Event organisers use it to design venue layouts, manage booth assignments and share maps with exhibitors. Attendees use the same interactive maps to find their way around an event. It suits event teams, exhibition sales staff and venue operators who need accurate, up-to-date floor plans throughout the event cycle.
How Claude connects to Expofp through MCP
The Model Context Protocol, or MCP, is an open standard that acts like a universal adapter between Claude and other software. It lets Claude use a tool securely, reading information and taking actions, with permissions the organisation sets. Expofp offers access through an API key, which the organisation creates and controls.
Once connected, Claude can typically read floor plans, check which booths are free, assign exhibitors to spaces, update exhibitor information and prepare event notifications. A team member could ask, in plain English, for all unassigned booths in a hall, and Claude would retrieve that list from the floor plan.
Permissions and approvals keep people in charge. Access can be limited to the actions a team needs, and consequential changes such as reassigning a paid booth or sending a notification to all exhibitors can require a person to confirm first. Every action can be logged so the team can review what changed and when.
What you can automate
Booth assignment requests
When exhibitors submit preferences, Claude can check the floor plan for available spaces that match their size, hall and adjacency requests. It then proposes options for the sales team to confirm. This reduces back-and-forth e-mails and keeps assignments consistent with the plan.
Exhibitor information updates
Exhibitors often change contact names, company details or booth requirements close to the event. Claude can update these records in Expofp from a verified request, so the floor plan and exhibitor listings stay accurate without manual data entry in several places.
Floor plan queries for sales teams
Sales staff can ask questions in plain language, such as which halls still have corner booths over a set size. Claude retrieves the answer from the live floor plan, saving time spent scrolling through maps or exporting spreadsheets.
Event notifications
When floor plans change or a hall is reorganised, the team needs to tell the right exhibitors quickly. Claude can draft a notification from the updated plan details, and a staff member approves it before it is sent to the chosen group.
Attendee navigation support
Attendees often ask where a particular exhibitor or session is located. A Claude-powered helpdesk can look up the relevant booth on the floor plan and give directions, reducing repetitive questions to event staff during busy hours.
An end-to-end workflow: Exhibitor booth request to confirmed assignment
TriggerAn exhibitor submits a booth request form asking for a corner space near the main entrance.
Claude reads the request and identifies the size, hall and location preferences.
Claude checks the Expofp floor plan for matching available booths.
Claude proposes two or three options with their positions on the plan.
The sales coordinator reviews the options and approves one in the system.
Claude updates the exhibitor record and drafts a confirmation message for the exhibitor.
Once the coordinator approves the message, it is sent and the change is logged.
OutcomeBooth requests are resolved in hours rather than days, with the floor plan, exhibitor record and confirmation kept in step. Results vary by event size and approval process.
How we set it up
Free automation audit
We review how your team currently handles floor plans, booth assignments and exhibitor communication. We identify the workflows worth automating and agree on what success looks like.
Secure connection with an API key
We set up the connection to Expofp using an API key, which your organisation creates and can revoke at any time. Access is limited to the actions the workflow needs.
Workflow design
We design the end-to-end process across Expofp and your other systems, such as your CRM, Microsoft 365 or ticketing tool. People approve consequential actions such as booth reassignments and bulk notifications.
Testing and launch
We test the workflow against past events and real booking scenarios. We then launch with monitoring and audit logs so every change can be reviewed.
Team training
We train event, sales and support staff on how to use Claude with Expofp, including what to approve and how to handle exceptions. Support continues after launch as needs evolve.
Who benefits
- Event organisers
- Faster, more consistent booth assignments and fewer manual updates to the floor plan.
- Exhibition sales teams
- Quick answers about availability and location without searching through maps.
- Event operations and IT leads
- A controlled, logged connection with limited permissions that fits existing security rules.
- Venue and support staff
- Accurate directions for attendees and fewer repeated questions during the event.
Security and control
- Use an API key that is created, scoped and revoked by your organisation.
- Limit Claude to the actions each workflow needs, such as reading plans or updating specific records.
- Require human approval for booth reassignments, pricing-related changes and mass notifications.
- Keep audit logs of every change so the team can review and reverse errors.
- Test thoroughly against past events before any live use with exhibitors.
For teams in the US, UK, India and the Middle East
Organisations in the United States and the United Kingdom can host the Claude workflow in their chosen region to meet local data expectations. Indian organisations must also meet the Digital Personal Data Protection Act, 2023, and we design data handling to support that. Organisations in the UAE and Saudi Arabia must comply with their national data protection laws, and hosting is chosen to meet those requirements. Compliance outcomes depend on your own policies and legal advice.
Learn more about Claude and MCP
Anthropic's AI model and assistant.
Secure links between Claude and business tools.
How engineers build and change software with Claude.
Hosted agents that run multi-step work.
The open standard Claude uses to connect to tools.
Frequently asked questions
What does the Expofp MCP server do?
The Expofp MCP server is the bridge that lets Claude use Expofp securely. It allows Claude to display floor plans, assign booths, update exhibitor information and send event notifications through natural language requests. Access is controlled through the API key your organisation sets up, and the server can be limited to the functions your workflow requires.
Is connecting Expofp to Claude secure?
Security depends on how the connection is configured. Using an API key that you create, scope and can revoke gives your team control over access. We recommend limiting permissions, requiring approval for important changes and keeping audit logs. We design these safeguards into each workflow, but no setup can guarantee security on its own.
What can Claude actually do with Expofp?
Once connected, Claude can typically view floor plans, check which booths are available, assign exhibitors to spaces, update exhibitor details and prepare event notifications. It works from natural language requests, so staff can ask questions or give instructions without navigating menus. Actions that matter can be set to require a person's approval first.
How long does setup take?
Timelines vary with the size of your event operation and the number of connected systems. A typical project includes a free automation audit, the secure connection, workflow design, testing against past cases and team training. Many organisations find that a focused first workflow can be ready within a few weeks, though we confirm timing after the audit.
What access or permissions are needed?
Generally, you need an Expofp account that allows you to create an API key, along with permission to manage the events and exhibitor records you want Claude to use. Your organisation decides which permissions to grant. We recommend least-privilege access, so the connection only reaches what the workflow needs.