Productivity & Project Management · Motion + Claude
Motion MCP with Claude: Automate Task Planning and Scheduling
The short answer
Claude connects to Motion through the Model Context Protocol (MCP), a secure standard that lets Claude read and act inside your Motion account. Once connected, Claude can list tasks, create projects, review calendars and schedule work when you ask in plain English, using permissions you set.
What is Motion?
Motion is an intelligent calendar and project management tool. It helps people plan their work, meetings, tasks and team projects in one place. Motion automatically prioritises the day and adjusts schedules when plans change. Operations teams, project managers, consultants, sales staff and busy executives typically use it to keep their time realistic and their commitments visible.
How Claude connects to Motion through MCP
The Model Context Protocol, or MCP, is an open standard that lets Claude use other software securely. Think of it as a universal adapter between Claude and a tool like Motion. The organisation controls exactly what Claude is allowed to see and do.
Once connected through Motion's API key sign-in, Claude can typically read your tasks, projects and calendar, and create new projects or schedule work when you describe it in everyday language. For example, a manager could ask Claude to show overdue tasks across a team, or to block time for a client proposal this week.
Permissions and approvals keep people in charge. Access is limited to the least privilege needed for each workflow. Actions that affect other people or important commitments can require a person to confirm first, and every action can be logged for review.
What you can automate
Daily priority planning
Claude can review the tasks and meetings on your calendar each morning and summarise what matters most. Staff can ask, in plain English, what to focus on today, and Claude can point to the items that are due soonest or block the most other work.
Project setup from a brief
When a new client project starts, a project lead can paste a short brief into Claude. Claude can help create the project in Motion and draft the main tasks, so the team starts with a clear structure rather than an empty board.
Meeting and deadline scheduling
Team members often need time to finish work before a deadline. Claude can check the calendar and ask Motion to schedule the work, so focus time is protected and deadlines stay realistic as meetings shift.
Team workload review
Department heads can ask Claude to review how tasks are spread across their team. Claude can highlight people who are overloaded and suggest where work might be rebalanced, which supports fairer and more predictable delivery.
Status reporting
Before a weekly review, Claude can gather open tasks, completed items and upcoming milestones from Motion. It can then draft a short status update for leaders, saving the project coordinator time each week and reducing manual copying.
An end-to-end workflow: Client onboarding and weekly planning
TriggerA new client is signed in the CRM and the account manager asks Claude to set up the onboarding project.
Claude reads the signed contract summary and onboarding checklist from the CRM.
Claude creates a new project in Motion with the standard onboarding tasks and due dates.
Claude checks the account manager's calendar and schedules focus time for the first two key tasks.
Each Monday, Claude reviews open onboarding tasks and drafts a status note for the delivery lead.
The delivery lead reviews the note and approves it before it is shared with the client in Microsoft 365.
OutcomeOnboarding starts on time with a clear plan, less manual admin for account managers, and client updates that go out consistently.
How we set it up
Free automation audit
We review how your team plans work today and identify the workflows in Motion that are worth automating. You leave with a clear list of priorities and an honest view of the benefits.
Secure connection
We connect Claude to Motion using the API key sign-in that Motion supports. The key is stored securely and access is limited to the least privilege each workflow needs.
Workflow design
We design the end-to-end process across Motion and your other systems, such as Microsoft 365, your CRM or your ticketing tool. People approve any consequential actions before they happen.
Testing with real cases
We test the workflow against past projects and calendars from your own business. We adjust prompts, permissions and approval steps until the results match what your team expects.
Launch, monitoring and training
We launch with monitoring and audit logs, so every action can be reviewed. We then train your team to use the new workflows confidently and support them through the first weeks.
Who benefits
- Operations director
- Gains a clearer view of team capacity and fewer missed deadlines across projects.
- Project manager
- Spends less time updating boards and more time on client delivery and risk management.
- Consultant or professional services lead
- Keeps client work scheduled realistically around meetings and changing priorities.
- IT or department head
- Sets clear, least-privilege access and reviews audit logs for every automated action.
Security and control
- Access is limited to the least privilege each workflow needs, set and reviewed by your team.
- Consequential actions, such as changing commitments or notifying clients, require human approval first.
- Audit logs record what Claude reads and does in Motion so activity can be reviewed.
- Your API key is stored securely and can be rotated or revoked at any time.
- We test workflows on real cases before launch and monitor them afterwards.
For teams in the US, UK, India and the Middle East
Organisations in the United States and the United Kingdom can host their Claude workflows in those regions to meet local expectations on data handling. Companies in India must consider the Digital Personal Data Protection Act, 2023, and we can host in India for that reason. Organisations in the UAE and Saudi Arabia must follow their local data protection laws, and we help select a hosting region that meets those requirements. Hosting region is chosen to meet your specific requirements.
Learn more about Claude and MCP
Anthropic's AI model and assistant.
Secure links between Claude and business tools.
How engineers build and change software with Claude.
Hosted agents that run multi-step work.
The open standard Claude uses to connect to tools.
Frequently asked questions
What does the Motion MCP server do?
The Motion MCP server is the bridge that lets Claude and other AI tools reach your Motion account. Through it, Claude can typically list tasks, create projects, review calendars and schedule work when asked in natural language. The server only exposes what the connection allows, so your team decides how far it goes.
Is connecting Claude to Motion secure?
Security depends on the setup. We connect using the API key sign-in that Motion supports, store the key securely, and limit access to least privilege. Sensitive actions can require human approval, and audit logs record activity so your team can review what happened.
What can Claude do with Motion once connected?
Typically Claude can review your tasks, projects and calendar, create new projects, and schedule work based on your instructions. It can also summarise workloads and draft status updates. The exact actions depend on the permissions you grant and the workflow we design together.
How long does setup take?
Many straightforward connections can be set up in a few days, once the free automation audit is complete. More complex workflows that involve several systems, such as a CRM or Microsoft 365, usually take longer because they need testing against real cases and team training before launch.
What plan or permissions do I need in Motion?
You generally need an active Motion account and the ability to generate an API key for it. Your organisation's administrators should confirm the permissions and any plan requirements that apply to your account, and we help check this during the audit.