Workflow Automation · Proxiedmail + Claude
Proxiedmail MCP with Claude: Private Email Routing and Automated Inbox Triage
The short answer
Claude works with Proxiedmail through the Model Context Protocol (MCP), a secure standard that lets Claude use the tool with permissions you control. Once connected with an API key, Claude can create proxy addresses, receive and parse messages, label or filter them, and draft or send replies from plain-English instructions.
What is Proxiedmail?
Proxiedmail is a privacy-first email platform. It lets people and organisations create proxy email addresses that forward to a real inbox, so the real address stays hidden. Messages can be routed, masked and filtered before they reach the owner. It suits individuals managing sign-ups and newsletters, sales teams handling inbound enquiries, and operations teams that need separate addresses for vendors, campaigns or customer channels.
How Claude connects to Proxiedmail through MCP
The Model Context Protocol (MCP) is an open standard that works like a universal adapter. It lets Claude securely use other software, reading information and taking actions, with permissions the organisation sets. Instead of copying messages into a chat window, Claude works with the tool directly.
Once Proxiedmail is connected, Claude can typically create new proxy addresses for a campaign or vendor, read incoming messages, parse out key details such as order numbers or requests, apply labels, and sort mail into the right folders. Your team can ask in everyday language, for example to set up a proxy address for a new supplier and tag all its messages as invoices.
Permissions and approvals keep people in charge. Access is limited to the actions you allow, and the connection uses an API key that can be revoked at any time. Replies that carry commitments, pricing or personal data can be routed to a named person for approval before anything is sent, and every action is logged for audit.
What you can automate
Protecting the real inbox for sign-ups
Claude can create a unique proxy address for each new online service or newsletter. Incoming messages are labelled by source and filtered so promotional mail is kept away from the main inbox. If a sender starts sending unwanted mail, Claude can flag it for review, helping staff keep the real address out of circulation.
Triaging sales and partner enquiries
Enquiries sent to a public proxy address can be parsed for company name, product interest and urgency. Claude can label each message, assign it to the right salesperson and draft a first reply for approval. Hot leads are flagged for same-day follow-up, so no enquiry sits unread in a shared mailbox.
Separating vendor and supplier correspondence
Operations teams often receive invoices, delivery notices and contract questions in one busy inbox. Claude can route each supplier to its own proxy address, label invoices and shipping updates, and pass key details to the finance or procurement team. This makes monthly reconciliation faster and reduces missed payments.
Managing campaign and event inboxes
Marketing teams running campaigns or events can create dedicated proxy addresses for each one. Claude can sort replies by topic, such as registrations, questions or cancellations, and draft responses from approved templates. Staff review anything unusual before it goes out, keeping communication consistent and on brand.
Keeping customer support channels organised
Customer messages arriving through separate proxy addresses can be tagged by product or region. Claude can summarise each message, suggest the category for the support ticket and draft a reply for an agent to approve. Teams gain a clearer view of recurring issues without reading every message in full.
An end-to-end workflow: Inbound supplier invoice routing with finance approval
TriggerA new email arrives at a supplier's dedicated Proxiedmail address.
Claude reads the message and parses the invoice number, amount, due date and purchase order reference.
Claude labels the message as an invoice and files it under the correct supplier.
Claude checks the details against the purchase order held in the ERP system and flags any mismatch.
Claude drafts an acknowledgement reply and sends it to the finance team for approval.
Once approved, the invoice details are logged in the ERP and the finance lead is notified in Microsoft Teams.
The full sequence is recorded in the audit log.
OutcomeInvoices are processed faster, mismatches are caught earlier, and finance staff spend less time sorting email. Typical results vary by volume and existing processes.
How we set it up
Free automation audit
We review how your team uses email today, identify the flows worth automating, and agree which Proxiedmail addresses and actions are in scope.
Connect with an API key
We set up the Proxiedmail connection using an API key, stored securely and scoped to the least access needed. Claude is then linked to the tool through MCP or the direct API, as suits your setup.
Design the workflow
We map the end-to-end process across Proxiedmail and your other systems such as Microsoft 365, CRM, ERP or ticketing. Approval points for consequential replies are defined at this stage.
Test and launch
We test the workflow against real past messages, check accuracy, and then launch with monitoring and audit logs turned on.
Train your team
We train staff on how to give Claude instructions, review drafts, handle approvals and read the activity logs, so your team stays in control after launch.
Who benefits
- Operations managers
- Shared mailboxes are sorted automatically, and routine messages no longer need manual handling.
- Finance and procurement leads
- Invoices and supplier notices are labelled and checked before they reach the ledger.
- Sales and marketing heads
- Enquiries are triaged quickly, and campaign replies stay consistent and on brand.
- IT and security teams
- Real addresses stay hidden, access is limited by key, and every action is logged.
Security and control
- Use a dedicated API key with the least access needed, and revoke it immediately if a team member leaves.
- Require human approval for replies that commit to prices, contracts or personal data.
- Keep full audit logs of every label, filter and reply Claude makes.
- Test filters and routing rules against real past messages before going live.
- Review proxy addresses regularly and retire those no longer in use.
For teams in the US, UK, India and the Middle East
Organisations in the United States and the United Kingdom can host the Claude workflow in the United States or the United Kingdom to align with their data protection expectations. Indian organisations are supported in line with the Digital Personal Data Protection Act, 2023, with hosting in India. Organisations in the UAE and Saudi Arabia are supported under their local data protection laws, with hosting chosen to meet those requirements. The hosting region is selected during design so that the setup meets your specific obligations.
Learn more about Claude and MCP
Anthropic's AI model and assistant.
Secure links between Claude and business tools.
How engineers build and change software with Claude.
Hosted agents that run multi-step work.
The open standard Claude uses to connect to tools.
Frequently asked questions
What does the Proxiedmail MCP server do?
The Proxiedmail MCP server acts as a secure bridge between Claude and your Proxiedmail account. It lets Claude use the tool's functions, such as creating proxy addresses, reading messages and applying labels, under the permissions you set. It does not give Claude open access to your whole account. Setup is handled by the consultancy.
Is connecting Proxiedmail to Claude secure?
Security depends on the setup. The connection uses an API key, which should be stored securely, scoped to the least access needed and revoked if it is no longer required. Consequential actions can require human approval, and all activity is logged. We do not guarantee compliance outcomes, but we design each connection around least-privilege access.
What can Claude do with Proxiedmail once connected?
Typically Claude can create proxy email addresses, receive and parse incoming messages, label or filter them, and draft or send automated replies from natural language instructions. The exact actions available depend on the access granted during setup.
How long does it take to set up?
Simple connections can be live within days, while multi-step workflows across several systems usually take a few weeks. The timeline depends on the number of addresses, the complexity of routing rules and the testing required. We confirm the schedule during the free automation audit.
Which plan or permissions do I need?
You need an active Proxiedmail account that allows API key access. The permissions granted to that key determine what Claude can do, so we recommend a key limited to the specific addresses and actions in scope. We confirm the requirements for your account during the audit.