Productivity & Project Management · Todoist + Claude
Todoist MCP with Claude: Turn Tasks, Deadlines and Projects into Automated Workflows
The short answer
Claude works with Todoist through the Model Context Protocol, an open standard that acts as a secure adapter between the two. Once connected, Claude can read your projects and tasks, create new tasks, update deadlines and manage reminders, using plain language. Access is limited to what your organisation allows, and people approve important changes.
What is Todoist?
Todoist is a task management app used to keep to-do lists, projects and reminders in one place. Individuals, small teams and larger departments use it to plan work, set deadlines and follow progress. It syncs across phones, tablets, computers and the web, so everyone sees the same information. Teams use it to share projects, assign work and keep daily priorities clear.
How Claude connects to Todoist through MCP
The Model Context Protocol, or MCP, is an open standard that lets Claude use other software securely. Think of it as a universal adapter between Claude and a tool like Todoist. It defines what Claude may read and what actions it may take, and the organisation controls those permissions.
Once Todoist is connected, Claude can typically look up projects, list tasks, create new ones with deadlines and reminders, and update existing items. You can ask in everyday language, for example to move overdue tasks to next week or to add a follow-up for a client meeting.
Access is granted through Todoist's OAuth sign-in, so no shared passwords are stored. We set least-privilege access, so Claude only reaches the projects it needs. Consequential actions can require a person's approval before they run, and every change is logged for review.
What you can automate
Daily planning for operations managers
Each morning, Claude can summarise the day's tasks across several projects, flag items due today and suggest a realistic order. The manager reviews the list and confirms any changes, saving time spent sorting through multiple boards before the first meeting.
Turning meeting notes into tasks
After a team meeting, Claude can read the notes and draft tasks with owners, deadlines and reminders. A team lead checks the draft and approves it, so action items reach Todoist quickly without anyone retyping them.
Keeping project timelines current
When a deadline moves, Claude can find the affected tasks in a project and update their dates in one request. This helps project coordinators keep plans accurate without editing each item by hand.
Weekly review for sales and client teams
Claude can fetch the open follow-up tasks for each account and produce a short list of what is overdue or stalled. Account managers use this list to plan calls and prioritise their week, while Todoist remains the single source of truth.
Onboarding checklists for new staff
HR and department heads can use Claude to create a standard set of onboarding tasks in a new project for each hire, with reminders set for the first days. This makes onboarding consistent across teams and reduces missed steps.
An end-to-end workflow: Meeting notes to project tasks and CRM follow-ups
TriggerA project or sales meeting ends and the notes are saved in Microsoft 365.
Claude reads the meeting notes from the shared folder in Microsoft 365.
Claude identifies action items, owners and due dates mentioned in the discussion.
Claude checks Todoist for the relevant project and drafts new tasks with deadlines and reminders.
The project lead reviews the draft and approves it in the chat.
Claude creates the approved tasks in Todoist and posts a summary to the customer record in the CRM.
The team receives reminders in Todoist as each deadline approaches.
OutcomeAction items are captured within minutes of the meeting, owners see their tasks with clear deadlines, and the CRM reflects the same commitments. Typical results include less manual data entry and fewer missed follow-ups.
How we set it up
Free automation audit
We review how your teams use Todoist and related tools, and identify the workflows worth automating. You receive a clear list of priorities at no cost.
Secure connection
We connect Claude to Todoist using its OAuth sign-in, so access is granted through your own Todoist account without sharing passwords. We use the official MCP server where available, or a secure managed connector.
Workflow design
We map the end-to-end process across Todoist and your other systems such as Microsoft 365, CRM or ticketing. People approve consequential actions, and we set permissions to the minimum required.
Testing with real cases
We test the workflow against past tasks and meeting notes from your own business, checking accuracy and fixing gaps before anything goes live.
Launch, monitoring and training
We launch with audit logs and monitoring in place, then train your team on how to use Claude with Todoist day to day and how to review its suggestions.
Who benefits
- Operations managers
- Faster daily planning and fewer tasks slipping past their deadlines.
- Project coordinators
- Timelines stay current with less manual editing across projects.
- Team leads
- Meeting actions reach the team quickly, with clear owners and dates.
- IT and department heads
- Controlled, logged access to Todoist that matches existing security policies.
Security and control
- Access uses Todoist's OAuth sign-in, with no shared passwords stored.
- Least-privilege permissions limit Claude to the projects it needs.
- People approve consequential changes before they are made.
- Every action is logged, giving teams an audit trail for review.
- Hosting region is chosen to meet your data requirements.
For teams in the US, UK, India and the Middle East
Organisations in the United States and the United Kingdom can deploy Claude automations with data handling aligned to their local requirements. Businesses in India must consider the Digital Personal Data Protection Act, 2023, and we design workflows to support it. Organisations in the Middle East, including the UAE and Saudi Arabia, must meet local data protection laws, and we help select a hosting region that meets those requirements.
Learn more about Claude and MCP
Anthropic's AI model and assistant.
Secure links between Claude and business tools.
How engineers build and change software with Claude.
Hosted agents that run multi-step work.
The open standard Claude uses to connect to tools.
Frequently asked questions
What does the Todoist MCP server do?
The Todoist MCP server acts as a secure bridge between Claude and your Todoist account. It allows Claude to read projects and tasks, and to create or update tasks, deadlines and reminders, using the permissions you grant. It does not give Claude access beyond what you configure, and it works through Todoist's supported sign-in method.
Is connecting Todoist to Claude secure?
Security depends on how the connection is set up. We use OAuth sign-in so no passwords are shared, apply least-privilege access, require approval for important changes, and keep audit logs. Your existing Todoist account settings and your organisation's security policies continue to apply.
What can Claude actually do with Todoist?
Typically, Claude can fetch project lists, look up tasks, create new tasks with deadlines, update due dates, and manage reminders. You give instructions in natural language, such as asking it to reschedule overdue items. The exact actions available depend on the permissions you approve during setup.
How long does setup take?
Many projects move from the free audit to a live workflow within a few weeks, depending on how many systems are involved and how complex the approval steps are. Simple connections can be quicker, while multi-system workflows take longer because they need testing against real cases.
Which Todoist plan or permissions are needed?
Connecting Claude requires a Todoist account that you authorise through OAuth sign-in, and the permissions you grant determine what Claude can do. Your organisation should confirm with its Todoist administrator which account and access level suit the workflow. We help with this during the free audit.