Scheduling & Booking · Eventee + Claude
Eventee MCP with Claude: Automate Attendee Management and Event Updates
The short answer
Claude works with Eventee through the Model Context Protocol (MCP), an open standard that acts as a secure adapter between the two. Once connected, Claude can read attendee and schedule information and carry out approved actions, such as sending updates, all within permissions your organisation sets. Eventee also offers a direct API as an alternative route.
What is Eventee?
Eventee is a user-friendly event management platform for mobile and web. It helps organisers run in-person, virtual and hybrid events, and focuses on keeping attendees engaged before, during and after the event. Event planners, conference teams, community managers, corporate events staff and training coordinators typically use it to handle registrations, agendas and communication with participants from one place.
How Claude connects to Eventee through MCP
The Model Context Protocol (MCP) is an open standard that lets Claude securely use other software. Think of it as a universal adapter: it gives Claude a defined, controlled way to look at information in a tool and take actions there, without giving it open access to everything. Eventee's MCP server or direct API can serve as that connection point.
Once connected, Claude can typically read attendee lists, check event schedules and review engagement details in Eventee. It can draft and send event updates, help coordinate session timings, and respond to natural language requests such as asking which speakers are confirmed for Thursday. Your team describes what they need in plain words, and Claude carries out the steps.
Permissions and approvals keep people in charge. Access is limited to what your organisation allows, typically through an API key that is stored securely and can be revoked at any time. Consequential actions, such as mass messages to attendees or schedule changes, can require a person's approval before they go out. Every action can be logged so your team can review what happened.
What you can automate
Attendee list management
Event coordinators can ask Claude to pull the current registration list, filter by ticket type, flag duplicate entries or identify attendees who have not confirmed. This saves time that would otherwise go on manual exporting and spreadsheet cleaning, and reduces errors before badges or seating plans are printed.
Targeted event updates
When a session room changes or a start time moves, Claude can draft a clear update and address it to the right group, such as only speakers, only virtual attendees or only one workshop. A staff member reviews the draft and approves it before sending, so the right people hear the right news quickly.
Schedule coordination
Claude can help check agenda conflicts, spot speakers booked into overlapping sessions and suggest adjustments. Event operations leads can describe a change in plain language and see the knock-on effects across the programme before anything is confirmed.
Engagement follow-up
After a session, Claude can summarise which sessions drew the most engagement and prepare follow-up messages to attendees who showed interest in a topic. Marketing and community teams can use these insights to plan the next event.
Hybrid event support
For events with both in-person and virtual attendees, Claude can help keep both groups aligned by drafting separate instructions for each, checking that virtual session links are listed against the right sessions and answering routine questions in plain language.
An end-to-end workflow: Speaker change and attendee notification
TriggerA speaker tells the event operations lead that they can no longer present a session on the second day of a conference.
The operations lead asks Claude to find all attendees registered for that session in Eventee.
Claude checks the agenda in Eventee for available speakers in the same track and lists possible replacements.
The lead selects a replacement, and Claude drafts a clear update for attendees, along with a note for the speaker team.
A staff member reviews and approves the message, which is sent through Eventee to the affected attendees only.
Claude records the change in the shared operations log in Microsoft 365 so the wider team can see it.
OutcomeAffected attendees are informed quickly and accurately, the speaker change is documented in one place and the operations team spends far less time on manual updates during the event.
How we set it up
Free automation audit
We review how your team currently manages registrations, schedules and attendee communication, and identify the workflows where Claude and Eventee would save the most time.
Secure connection
We connect Claude to Eventee using an API key, stored securely with least-privilege access, through Eventee's MCP server or direct API, depending on what suits your set-up.
Workflow design
We design the end-to-end workflow across Eventee and your other systems, such as Microsoft 365 or your CRM, and agree which actions need human approval before they run.
Testing and launch
We test the workflow against real past events, then launch with monitoring and audit logs so you can see every action Claude takes.
Team training
We train your event, operations and communications staff to use Claude confidently, including how to review drafts, approve actions and handle exceptions.
Who benefits
- Event managers
- Spend less time on repetitive admin and more time on the attendee experience.
- Operations leads
- Make schedule changes quickly and see their effect across the programme before confirming.
- Marketing and community teams
- Send targeted, relevant updates and follow-ups based on real engagement.
- IT and department heads
- Keep control of access, approvals and audit trails while enabling faster working.
Security and control
- Access uses an API key with least-privilege permissions, limited to the data and actions your team needs.
- Consequential actions such as mass messages or schedule changes can require human approval before they run.
- Every action Claude takes can be recorded in audit logs for review.
- API keys can be rotated or revoked at any time if a team member leaves or a key may be exposed.
- We test workflows on real past cases before launch to reduce the risk of errors reaching attendees.
For teams in the US, UK, India and the Middle East
Organisations in the United States and the United Kingdom can host the workflow in a region that matches their data residency and privacy requirements. Indian organisations can align the set-up with the Digital Personal Data Protection Act, 2023. Businesses in the Middle East, including the UAE and Saudi Arabia, can comply with local data protection laws. Hosting region is chosen during design to meet your specific legal and contractual requirements.
Learn more about Claude and MCP
Anthropic's AI model and assistant.
Secure links between Claude and business tools.
How engineers build and change software with Claude.
Hosted agents that run multi-step work.
The open standard Claude uses to connect to tools.
Frequently asked questions
What does the Eventee MCP server do?
The Eventee MCP server provides a standard, controlled way for AI tools like Claude to connect with Eventee. It lets Claude read event information such as attendee lists and schedules, and carry out permitted actions such as sending updates. Your organisation decides what is accessible, and the connection works alongside Eventee's direct API.
Is connecting Claude to Eventee secure?
Security depends on how the connection is designed. We use an API key with least-privilege access, so Claude sees only what it needs. Approvals can be required for sensitive actions, and audit logs record activity. Keys can be revoked at any time. We also review data handling with your IT team before launch.
What can Claude do with Eventee once connected?
Typically, Claude can look up attendee information, check schedules, draft and send event updates, help coordinate session timings and answer questions in plain language. The exact capabilities depend on the access you grant and the workflow we design together during the audit.
How long does setup take?
Timelines vary with the complexity of your events and the other systems involved. A focused set-up for one event workflow is often quicker than a full programme across several tools. We confirm a realistic timeline during the free automation audit, once we understand your processes.
What access or plan do I need in Eventee?
In general, you need an Eventee account that allows API access and an API key generated for the connection. The specific plan requirements depend on Eventee's current terms, so we confirm what your account supports during the audit before any work begins.